Free template
A plain consent template for interview recordings
Copy the wording, fill in the placeholders, keep a record. It is written for interviews recorded under the EU/GDPR framework — and it is not legal advice.
Copy, fill in, keep
A recording notice only works if it is clear, specific and documented. This template gives you a starting point you can adapt, instead of writing from a blank page.
It follows the EU/GDPR framing, because that is where information duties are most explicit. If you record under another regime, treat it as a structure rather than a finished document.
The template
#templateThis is a practical template, not legal advice. Consent wording depends on your country, your role and the data involved. Have it reviewed before you rely on it.
INTERVIEW RECORDING CONSENT Interview / project: [title or episode] Date: [date] Recorded by: [name, organisation] 1. What will be recorded Audio of this interview[, and video where enabled]. 2. Who is responsible [Name / organisation] is responsible for the recording and decides how it is used. 3. Why it is recorded [Purpose, e.g. to produce the episode "X" / to document the interview accurately.] 4. Where it is stored and for how long Stored at: [hosting location, e.g. EU servers of provider] Kept for: [retention period, e.g. 6 months] 5. Who can access it [Interviewer, editor, ...]. Not shared with anyone else without your agreement. 6. Your consent I agree that this interview may be recorded and used as described above. I understand I can withdraw this consent at any time by writing to [contact], and that the recording will then be deleted unless a legal duty requires otherwise. Name: ____________________________ Date: ____________________________ Signature: ________________________
How to use it
#howto- Replace everything in [square brackets] with your details.
- Send it before the interview and ask for a written reply, or read it on the record at the start.
- Keep the reply or the recording as evidence that consent was given.
- Offer a simple way to withdraw consent, and say what happens to the recording if someone does.
What the template covers
#covers- What is recorded (audio, and video if applicable).
- Who records and who is responsible.
- Why it is recorded and what it will be used for.
- Where the file is stored and for how long.
- Who can access it and how consent can be withdrawn.
What you still have to check yourself
#check-yourself- Whether consent is the right legal basis, or whether you need another one.
- Which retention period is proportionate for your case.
- Whether the interview involves special-category data (health, politics, and similar).
- Whether you need a data processing agreement with a tool provider.
- What your local law adds on top of the GDPR.
Frequently asked questions
No. It is a template that follows the EU/GDPR framework. Compliance depends on how you use it, your legal basis and your context.
You can use the structure, but the wording reflects EU/GDPR concepts. Local requirements may differ.
No. Airtape offers the template as a starting point. It does not complete it for you and it does not replace legal review.
Further reading
Record with the consent flow in place
Local tracks, hosting in the EU, no tracking. Free to start.