Is this GDPR-compliant out of the box?
No. It is a template that follows the EU/GDPR framework. Compliance depends on how you use it, your legal basis and your context.
A recording notice only works if it is clear, specific and documented. This template gives you a starting point you can adapt, instead of writing from a blank page.
It follows the EU/GDPR framing, because that is where information duties are most explicit. If you record under another regime, treat it as a structure rather than a finished document.
The template
INTERVIEW RECORDING CONSENT Interview / project: [title or episode] Date: [date] Recorded by: [name, organisation] 1. What will be recorded Audio of this interview[, and video where enabled]. 2. Who is responsible [Name / organisation] is responsible for the recording and decides how it is used. 3. Why it is recorded [Purpose, e.g. to produce the episode "X" / to document the interview accurately.] 4. Where it is stored and for how long Stored at: [hosting location, e.g. EU servers of provider] Kept for: [retention period, e.g. 6 months] 5. Who can access it [Interviewer, editor, ...]. Not shared with anyone else without your agreement. 6. Your consent I agree that this interview may be recorded and used as described above. I understand I can withdraw this consent at any time by writing to [contact], and that the recording will then be deleted unless a legal duty requires otherwise. Name: ____________________________ Date: ____________________________ Signature: ________________________
How to use it
- Replace everything in [square brackets] with your details.
- Send it before the interview and ask for a written reply, or read it on the record at the start.
- Keep the reply or the recording as evidence that consent was given.
- Offer a simple way to withdraw consent, and say what happens to the recording if someone does.
What the template covers
- What is recorded (audio, and video if applicable).
- Who records and who is responsible.
- Why it is recorded and what it will be used for.
- Where the file is stored and for how long.
- Who can access it and how consent can be withdrawn.
What you still have to check yourself
- Whether consent is the right legal basis, or whether you need another one.
- Which retention period is proportionate for your case.
- Whether the interview involves special-category data (health, politics, and similar).
- Whether you need a data processing agreement with a tool provider.
- What your local law adds on top of the GDPR.
Frequently asked questions
Can I use it outside the EU?
You can use the structure, but the wording reflects EU/GDPR concepts. Local requirements may differ.
Does Airtape fill this in for me?
No. Airtape offers the template as a starting point. It does not complete it for you and it does not replace legal review.